Configuring Menu Controls

Configuring Menus and Pages

In mySparkrock, access to information and workflows is provided by pages, such as expenses or timesheets.

It is possible that some of the pages and features of mySparkrock will be not needed by the users in your organization. You can restrict access to each page in mySparkrock globally, or you can control the access of specified employee groups to the necessary subset of pages, which simplifies their experience and prevents unnecessary records from being generated.

Page Groups

Areas of related functionality are collected together in page groups, such as My Self Service and Scheduling. Features commonly needed by employees are grouped under My Self Service, while manager capabilities are collected under Manager Self Service. Page groups can be turned on or off at the company level. This will normally be done once, when your Sparkrock 365 solution is first set up.

If desired, you can also define your own page groups, according to your own criteria, and assign specific mySparkrock pages to those groups. This can be configured at the profile level, so that different user groups can have different experiences as desired.

Menus

Menus present the list of mySparkrock pages and control the ordering of pages within the page group.

Understanding Page Group, Page, and Menu Control Relationships

Page groups are the high level grouping that represent mySparkrock. My Self-Service and Scheduling are examples of page groups. Pages are the individual top-level mySparkrock pages for different functions. All pages belong to page groups, and their access is controlled through the page group to which they belong.

Menu controls are what enable access to a page for a particular profile. For example, if you had a Managers profile the access to pages for this profile would be different from a General User profile.

The following tables provide examples of page groups, pages, and menu controls.

mySparkrock Page Group

EWA Page

EWA Menu Control

In the EWA Menu Control example in the table above:

Users in the Secretary profile will see the following page groups and pages:

• Page Group:<> Requests and Purchasing
  • Purchase Request
  • Payment Requests

Users in the Manager profile will see the following page groups and pages:

• Page Group: < >Employee Tools
  • My Profile
  • My Timesheets
• Page Group: < >Manager Tools
  • My Attendance Approvals

Notes:

• If no pages are active within a page group for a profile, then the page group is not visible. For example, the Secretary profile does not have an active page for the Manager Tools page group, so the page group does not display on the Main Menu.
• The same page group does not have to have the same pages for each profile. For example, Employee Tools for Secretary and for Manager can be two different sets of pages.

Creating Your Own or Modifying Existing Page Groups

You can have up to six page groups if you want to create custom ones.

1. From the EWA Page Group card, on the Ribbon, click New to create a page group.
   A new EWA Page Group card opens.

2. In the Code field, enter a unique identifier for the page group.
3. In the Description field, provide a description for this group.
4. To display this page group on mySparkrock, add the Active checkmark.
5. In the Order text box, type the number corresponding to the order in which you want this group to display on the main menu.
6. Click OK to close the Page Group card.
7. The page group is added to the list.
8. Click Close.

Note: You can also make changes to the page group (the group description, image, order, or Active status for a page) from within the Page Group card.